Sort your Mail to specific folders
Using Outlook Express Message Rules
If you're a member of an internet group (i.e. Google groups or similar) and receive plenty of mail, with Outlook Express you can sort your Inbox automatically by using the built-in Message Rules. Then, all mail from a certain group goes to a folder with that name which is highlighted when mail arrives. Nearly all Yahoo Groups have there name in square brackets in the subject line e.g. [Golf-UK]. If you're a member of more than one group, this is really handy.
Creating a new folder
- Enter Outlook Express in the normal way.
- Click File from the top menu. Click New and select Folder.
- Click Local Folders if it's not already highlighted (or the new folder will be put inside whichever folder is highlighted).
- In the Folder name: enter 'Name of your club' then click OK.
The new folder will now appear in the left column.
Creating a new mail rule
- Click Tools from the menu at top of page, select Message Rules, then select Mail.
- Click Mail Rules if it isn't already selected, then click New. A New Mail Rule page will appear with 4 boxes.
- In Box 1, tick Where the Subject line contains specific words
- In Box 2, tick Move it to the specified folder.
- While still in Box 2, scroll down and tick Stop processing more rules. This stops any more rules having effect on *this* rule. It doesn't stop the rest of your rules working, as you might think.
- In Box 3, click on Contains specific words. Enter "The name of your club" (spelt exactly as it is normally in an email from them), click Add then OK.
- Now click Specified. Click the little plus sign to display all your folders. Select the folder that you've already created, then click 'OK'.
- In Box 4, you can rename the rule or leave it as 'New Mail Rule #1'. It's best the rename it to your Club.
Click OK to close the 'New Mail Rule' box, then OK to close the 'Message Rule' box and that's it done. Now all mail from your club will go to the folder you created when you check your mail.
You can use the 'Subject line' or the 'message body' depending on where your club puts it's name, but it's mostly in the 'Subject line'. Send yourself a test email with the Club's name in the subject line and see if it goes straight to your new folder.
You can create as many rules as you want, i.e. one for each club. If you decide later that you don't want this rule, go back into 'Message Rules', select the Rule and click Remove, then you're back to normal.